My favorite approach is to use Google Forms. I am also a scout leader and we use Google Forms on our website to create signups for all of our events. However, we don’t accept payments that way. For payment we put a message on the form and confirmation page with instructions on how to mail payment or pay on the website through a more generic PayPal link. The reason that we like it so much is that it makes it easy to view the results because they show up in a simple spreadsheet. We have also used this approach for our congregation but it is not as popular because we have more people with limited computer skills. For scouts we have not had a problem with only having online registrations but the demographics are different for parents versus a whole congregation.
- Here is an example from my Cub Scout Pack
- Here is an example from my congregation
- He is an example for some training I was giving
BTW, the URLs above were very long so I fed them into goo.gl which will give you a nice short URL and also let you track how many people have clicked on the link.